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— Microsoft 365 for construction
Microsoft 365 for construction firms, built for site and office
Construction runs on drawings, documents and teams that are split between the office and the site, and too often scattered across email, USB sticks and personal drives. We set Microsoft 365 up around how you actually work, so the right people reach the right, current files from anywhere, and site and office finally work off the same version.
★★★★★
120+ 5-star Google reviews
Microsoft 365 done properly
TOMLINSON · CONSTRUCTION
SHEET 03
SCOPE
Microsoft 365 & collaboration
SECTOR
Construction, architecture & engineering
REGION
South West · UK-wide
CERT
Cyber Essentials Plus
RATING
120+ reviews · ★ 5.0
EST.
2008
Microsoft 365 for construction at a glance
Core problem
Drawings and documents scattered across email, drives and devices, split between site and office, with no clear current version.
What we do
Structure projects in SharePoint and Teams, give secure site access, fix version control, and right-size licensing.
Security
Multi-factor authentication, email protection, device management and tested backup, built in from the start.
Licensing
The right Microsoft 365 plan per role, including Business Premium where security matters, with no waste.
Where
Across the South West: Devon, Exeter, Plymouth, Torbay, Somerset, Cornwall and Bristol.
— Sound familiar?
What slows construction teams down on Microsoft 365?
These are the four that cost real time and cause real rework on live projects.
Problem 01
Drawings and docs scattered
Project files live in email attachments, USB sticks and personal drives. Nobody is quite sure which copy is the current revision, and finding anything takes too long.
Problem 02
Site cannot reach the office files
People on site work from out-of-date printouts or keep ringing the office for documents, because there is no secure, current source they can open from a phone or tablet.
Problem 03
Version chaos on live projects
Several copies of the same drawing or spec float around. When the wrong revision gets used, it means rework, wasted materials and awkward conversations.
Problem 04
Security and licensing gaps
Over-licensed in some places, exposed in others. No multi-factor authentication, and leavers who still have access to project data long after they have gone.
— What we do
How do we make Microsoft 365 work for construction?
Set up around drawings, sites and project teams, not a generic mailbox rollout.
One home for every project
SharePoint and Teams structured by project, so drawings, RAMS, contracts and variations all live in one place, with proper version history behind every file.
Site and office on the same page
Secure access from any device on site, working off the same current files as the office, so the field and the office stop drifting apart.
Licensing done right
The right Microsoft 365 plan for each role, including Business Premium where security matters, so you are not overpaying in some places and exposed in others.
Secure by default
Multi-factor authentication, email protection, device management and tested backup, so a lost phone on site or a leaver’s account is never a data breach.
— How it works
How do we roll Microsoft 365 out without disrupting projects?
A staged approach, planned around your live work, with no jargon.
1
Map how you work
We map your projects, teams and who needs what on site versus in the office, so the setup fits the business rather than forcing the business to fit the tool.
2
Structure Microsoft 365
We set up Teams and SharePoint by project, migrate your files in, and fix version control so there is one current copy of every drawing and document.
3
Secure and license it
We enable MFA, email and device protection, and right-size the licensing to each role, so you are protected and not paying for licences you do not need.
4
Roll out and support
We train your team, support them on site and in the office, and keep adjusting the setup as projects and the business change.
— Why Tomlinson
Microsoft 365 set up by a partner who knows construction
We do not just switch on mailboxes. We build Microsoft 365 around drawings, sites and project teams, and keep it tied to where your business is going.
Built for construction
Set up around the site and office split, drawings and version control, not a one-size-fits-all rollout.
Real construction clients
We support firms like EHV Structures, Thorverton Stone and Co-Create Architects. Named clients you can ask.
Local to the South West
Based in Paignton, covering Devon, Exeter, Plymouth, Somerset, Cornwall and Bristol. On a call, or on site, fast.
120+ 5-star reviews
A 5.0 Google average and an NPS of 90+, from clients who stay with us year on year.
Secure and licensed right
MFA, protection and backup built in, with licensing right-sized so nothing is wasted and nothing is exposed.
Virtual IT Director approach
Microsoft 365 tied to your roadmap and growth, not a one-off setup that drifts out of date.
More for construction
Related guides
Construction IT support
Cyber security for construction
Virtual IT Director
Switching providers
Good to know
Microsoft 365 for construction: your questions, answered
Why do construction firms need Microsoft 365 set up differently?
Construction teams are split between site and office, and the business runs on drawings, RAMS, contracts and variations that change constantly. A generic mailbox-only setup leaves those scattered across email, USB sticks and personal drives, with nobody sure which revision is current. We structure Microsoft 365 around how a construction firm actually works, so the right people reach the right, current documents from anywhere.
Can people on site access the same files as the office?
Yes. We set up secure access from phones, tablets and laptops on site, working from the same SharePoint and Teams structure as the office. That means the field and the office work off the same current drawings and documents, instead of out-of-date printouts or chasing the office for files.
How does Microsoft 365 help with version control on drawings?
We give every project one home in SharePoint or Teams, with built-in version history. There is a single current copy of each drawing and document, and the full history sits behind it, so you can see what changed and when. That removes the duplicate-copy chaos that leads to the wrong revision being built.
Which Microsoft 365 licence do construction firms need?
It depends on the roles in your business. Office staff, site teams and directors often need different plans, and where security matters we typically recommend Microsoft 365 Business Premium for its built-in protection. We right-size the licensing to your team so you are not overpaying in some places and exposed in others.
Is Microsoft 365 secure enough for construction project data?
Set up properly, yes. We enable multi-factor authentication, email protection, device management and tested backup, so a lost phone on site or a leaver’s account is not a way into your project data. Security is built into the setup, not bolted on afterwards.
Do you set up and support Microsoft 365 for construction firms across the South West?
Yes. From our base in Paignton, Devon, we set up and support Microsoft 365 for construction, architecture and engineering firms across the South West, including Exeter, Plymouth, Torbay, Somerset, Cornwall and Bristol, and UK-wide. Local enough to come to site when it helps.
No obligation
Get your projects working off one source of truth
Book a free assessment and we will show you, plainly, where Microsoft 365 is letting your projects down and what is worth fixing first. No jargon, no pressure.